RFP/RFQ

Request for Proposal
for Construction Municipal Building.

Due August 20, 2020

The City of Thorne Bay is requesting Proposals for construction of an option of two buildings.

• A 2-bedroom, 2-bathroom dormitory with communal kitchen and laundry facility for use as a quarantine location and dual use as emergency housing.

• A 2-bedroom, 2-bathroom dormitory with communal kitchen and laundry facility with additional space for a front foyer and storage to operate as a local medical clinic when not operating as a quarantine location.

Dimensions of the one-story building are to be determined by the bidders as appropriate to state code requirements.

This is a design & build project with a total construction project fiscal expenditure cap of $433,000 and a project funding completion timeline for capital expenditure of 12/31/2020.

For questions regarding this RFP contact Les Carter, City Administrator, administrator@thornebay-ak.gov.

Submission Requirements:

Notice for Submission provides the submission deadline and other details. Submissions
must include the following information. Additional information will be accepted and considered during the review process

• Statement of Interest and Intent
• Company Profile (history, organization, specialization, etc.)
• Comprehensive List of Services Offered
• Experience with commercial / public building construction
• Customer References based on the above experiences, especially references from public entities
• Standard Contract / Standard Conditions
• Cost estimates
• Insurance declarations / policies:
  • Course of construction and Bonding policy required

Proposals will be received by the City of Thorne Bay, hereinafter called “City.”

Proposals will be received until 4:00 P.M. Alaska Time Monday, August 20, 2020, at City of Thorne Bay City Office, located at 110 Freeman Drive, Thorne Bay, Alaska, 99919.

Proposals are due by 4 pm on August 20, 2020 at the City of Thorne Bay; envelope clearly marked “Building Contractor Services”.

Review of Proposals will begin following the submission deadline. Submissions may be reviewed based on the Submission Requirements and cost estimates. The City of Thorne Bay may contact references and perform other due diligence in evaluating submissions.

Following review of submissions by the City Administrator, City Clerk and Mayor the contractor may be contacted for further information, an on-site interview, or selected outright. The selected Contractor will then be recommended to the City of Thorne Bay City Council to perform the work as detailed on the proposal(s) under an agreement or contract. On-site interviews should be expected and may be a requirement prior to or at the time of recommendation to the City Council. The City reserves the right to reject any and all submissions for any reason.

Service providers whose proposals meet the criteria established in the Request for Proposals, at the sole discretion of the City, may be considered for Contract award. The City may, by direct negotiation, finalize terms with the service provider who is selected for award based on proposals.

The City reserves the right to reject any or all responses for any reason. Clarification of information may be requested by the City.

The City Council will award the contract at a meeting of the Council to be held not later than September 1st.