The Clerk's Office provides a full range of services to the residents and visitors of Thorne Bay, including:
Customer Services and Utility Account Services
The Clerk’s office is responsible for collecting payment from statements plus utility bills and landfill fees. Applications for City Utility and other Services can be found here.
The City of Thorne Bay offers Passport Services Tuesdays through Thursdays from 9:00 a.m. to 3:00 p.m., and Mondays and Fridays from 9:00 a.m., to 12:00 p.m.
Passport Fees must be paid via check made out to the U.S. State Department.
Application fees are paid directly to the facility which accepts checks, cash, or credit/debit cards.
The City Clerk and Accounts Payables Clerk are both notaries and provide notary service to the public. Notary services are available Monday through Thursday, from 9:00 a.m. to 4:00 p.m., and Fridays from 9:00 a.m. to 12:00 p.m.
RFP/BIDS – Posting and receipting of all bids.
Bids and request for proposals are received in the Clerk’s Office Clerk attends the bid opening, opens the bid and records the results. Copies of bids are made for the pertinent department and the originals are kept in the Clerk’s Office.
The Clerk’s office provides research to general government, the utilities and the public on questions concerning the Council’s past actions, ordinances, resolutions, etc. and provides copies of documents upon request. Public records request forms can be downloaded
Contracts, Leases & Agreements
Contracts, leases, agreements, etc. are attested to and notarized original documents are retained until the document is invalid at which time it is put in the Clerk’s archives and/or destroyed.
Real property documents
Deeds, easements, etc. pertaining to general government and the utilities are filed in the Clerk’s office and indexed. Other City employees have access to the Clerk’s File Index for research purposes. Copies of documents are made when requested by departments and citizens.
Sales Tax Services
The Clerk’s Office is responsible for the record keeping, processing, collection and distribution of all Sales Tax and Occupancy (Bed) Tax receipts.
Sales tax is charged at 6% and assessed on all sales, rents, services. City Sales Tax rate is 6%. One-Sixth of the sales tax funds is designated to Streets and Roads and Community Development.
Occupancy (Bed) Tax at 4% and assessed on all transient lodging.
The distribution of these funds is set by Ordinance and currently dispersed at:
* 30% of the tax is allocated to Fire/EMS,
* 20% to Tourism,
* 10% Parks Enhancement,
* 30% Harbor Fund,
* 10% is deposited to the City’s General Fund.
Business Sales Tax
Applications for city sales tax numbers are processed through the Clerk’s Office. Persons applying must have a valid Business License with the State of Alaska.
The City Clerk/Treasurer is responsible for preparing the Annual Certified Financial Statement which must then be certified by the City Council and recorded with the State of Alaska.
Ordinances and Resolutions are filed in the Clerk’s office. After an ordinance is signed, copies are posted in five prominent places or noticed in the newspaper as appropriate, scanned and uploaded to the City’s website. A book with copies of ordinances and a book with copies of resolutions are also kept in the Clerk’s Office for employee and pubic reference.
The official Municipal Code is in the Clerk’s office along with the complete history of the Code since its adoption. When changes are made to the Code, the Clerk revises it (codifies) and distributes copies.
Codification of Ordinances
Ordinances are codified by the Clerk into the Code and supplements are distributed. The Code is posted on the City’s web site and updated as ordinances become effective. In-house codification saves the City thousands of dollars a year. Besides saving money, and probably just as importantly, in-house codification enables the Code to be updated in a timely manner.
Applications for parking permits are obtained and the permits issued through the Clerk’s office. Compliance with requirements of the ordinance is ascertained prior to a permit being issued. Information regarding who has a permit is transmitted to the Harbors Department and the City’s Village Public Safety Officer (VPSO).
Claims against the City
Claims are filed in the Clerk’s office, copied and sent to the City Administrator for transmission to the City Attorney. Release of claims are received from the City Attorney and filed with the appropriate claim.
Everything for elections is done by the Clerks. Special election dates and propositions are pre-cleared with the Department of Justice in Washington, D.C. The Clerk serves as the Absentee Voting Official for all State and Federal Elections.
Gaming License for the City of Thorne Bay is managed by the Clerk’s Office.
Liquor License Renewal
Renewal of liquor licenses, transfers, etc. are received by the Clerk from the Alcohol Beverage Control Board. Upon receipt, the Clerk verifies there are no outstanding tax balances or outstanding invoices with the City. The Clerk then submits a copy to the City Administrator to see if there are any objections. After a reply is received, the item is put on the Council agenda with a memorandum. After the Council meeting the Clerk writes a letter to the ABC Board advising of Council action.